We are hiring an Executive Assistant to support the members
of the executive committee within the bank. This is a high-responsibility role
requiring discretion, precision, and proactive coordination. You will play a
key role in ensuring the executive’s day-to-day operations run smoothly and
efficiently—especially in a fast-paced, high-demand environment where
priorities can shift quickly.
of the executive committee within the bank. This is a high-responsibility role
requiring discretion, precision, and proactive coordination. You will play a
key role in ensuring the executive’s day-to-day operations run smoothly and
efficiently—especially in a fast-paced, high-demand environment where
priorities can shift quickly.
Your next challenge:
1. Calendar & Meeting Coordination
- Manage the executive’s calendar with autonomy, acting as a proactive gatekeeper of time and priorities.
- Schedule and coordinate internal and external meetings, conference calls, and video conferences.
- Prepare agendas, logistics and support material to ensure the executive is fully prepared.
- Organize team offsites and manage all related logistics, attendees, and materials.
2. Inbox & Communication Management
- Monitor email inbox, flagging important messages and handling administrative matters independently.
- Respond promptly to emails, calls, and inquiries, maintaining clear and professional communication on behalf of the executive.
- Draft and edit internal and external correspondence, ensuring clarity, confidentiality, and alignment with organizational standards.
3. Travel & Expense Management
- Coordinate domestic and international travel in collaboration with the travel agency, ensuring efficiency and cost containment.
- Manage payment of invoices and travel expenses, ensuring accuracy, compliance with policy, and timely processing.
4. Administrative & Operational Support
- Execute day-to-day administrative responsibilities with precision and reliability.
- Coordinate the preparation of reporting materials and support documentation.
- Maintain and organize confidential files and
records in line with internal policies - Integrate into the business lines to better understand key activities and support needs.
- Collaborate with peers and contribute to collective team tasks and initiatives.
5. Professionalism & Discretion
- Uphold the highest standards of confidentiality, integrity, and professional behavior in all interactions.