Executive Assistant – Maternity Cover (100%, F/M)

Banque Internationale à Luxembourg (Suisse) SA (BIL Suisse) is a fully owned subsidiary of Banque Internationale à Luxembourg SA (BIL), the oldest private bank in the Grand Duchy. BIL Suisse is a boutique bank with offices in Zurich, Geneva and Lugano, the three main Swiss financial centers. The setup of the organization promotes swift, agile decision-making and short reporting lines, enabling BIL Suisse to offer innovative wealth solutions for internationally active entrepreneurs and families. Do you consider moving to a boutique Swiss Bank that is part of a wider International Group? Are you ready to go the extra mile for supporting an ambitious team?


Due to maternity leave, we are looking for a hands-on Executive Assistant from June to December 2023. 


Assistance to the Chief Executive Officer:

  • Organizing and maintaining the calendar on a daily basis and generating yearly planning
  • Scheduling and organizing travel itineraries
  • Organizing and coordinating various meetings, such as offsites, events, roundtables, video and conference calls by preparing related materials and assigning deputies
  • Coordinating with the Secretariat of the BIL Group meetings, absences and yearly planning of events and board meetings
  • Managing and coordinating business and personnel requests
  • Reviewing and handling all incoming and outgoing emails and telephone calls
  • Processing invoices and expenses
  • Conducting various desktop- and information- based research
  • Planning and preparation of Board of Directors meetings including travel arrangements

Assistance to the Executive Committee:

  • Managing Executive Committee’s schedule and diary
  • Organizing and coordinating monthly Executive Committee meeting including preparation of all presentations and supporting materials
  • Managing vacation tracking and personal time planning for the ExCo team for BIL Suisse

General tasks:

  • Planning and arranging staff events
  • Planning, arranging, and supporting marketing and branding activities including client events

Must-have requirements

  • 5 years of experience in a similar position in the Financial Sector
  • Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels in a professional manner
  • Well organized, proactive, and detail-orientated and able to deliver accurate work within the agreed time frame
  • Ability to multi-task and anticipate needs, whilst remaining calm under pressure
  • Team player, able to collaborate with team members to achieve collective goals
  • Discrete with good interpersonal skills, able to create a positive work atmosphere
  • Fluent in English (written and spoken)

We offer

You have the drive, ambition and skills and we want to give you the opportunity. BIL Switzerland is full of people just like you who share the same values and work ethic. Our diverse workforce offers endless opportunities to expand your skills and gain valuable experience that will help you advance your career. Furthermore you will work in a dynamic and modern environment at the heart of Swiss banking. Interested? Let’s talk about how we can help one another succeed and submit your complete application including your diplomas and Swiss work certificates.

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